Final Paper Preparation Guidelines (Full Papers & Posters )

Paper Sample doc

Final version deadline: June 30, 2008

Note: One of the authors must have registered for the conference by June 30 (deadline was extended) for the paper to be published in the proceedings.
Please follow the instructions closely.
Pay attention to the recommendations made by the paper reviewers.
Three important items:
• Papers that do not follow the formatting instructions will NOT be included in the Proceedings.
• Papers that exceed the maximum number of pages (8 for full papers, 4 for posters) will NOT be included in the Proceedings.
• There will NOT be an extension for the submission of the final copy of the papers.
 

CMC 2008 paper submissions have two categories: full papers and poster papers.

Full papers should present new results in theoretical, empirical and applied research and studies in all areas of concept mapping. Please observe that this is conference about concept mapping, so papers that are not about concept mapping will be rejected.

Poster papers are more brief, more condensed, usually related to work in progress projects or experiences.

All papers should be presented in English. The Proceedings of the Conference will be published as a book by the Tallinn University, and therefore special attention needs to be paid to the paper formatting, particularly on the camera-ready submission. A Microsoft Word template/sample paper is available as a guideline, which must be followed closely. Papers submitted in technically unsuitable form will not be published in the Proceedings.

Full papers must have a length of up to 8 pages while poster papers should have a maximum length of 4 pages.

The "poster" itself never needs to be submitted. Each author will bring his/her poster to the Conference.

All figures (e.g. concept maps) must be in English. If needed, a translated figure should be included besides the original figure.

Figures should, to the extent possible, be included within the text, not as appendices at the end. Make sure all figures are included and referenced properly. Even if they are at the end, figures are included in the page count limit.

Make sure that figures are legible, particularly concept maps. If they are in color, make sure they read well when printed in black and white.

References should be placed at the end of the paper, as in the sample document and template available below.

The abstract should be in the same language as the rest of the paper.

If English is not your native language, please have a fluent English speaker review the grammar and spelling. (It is always a good idea to have a colleague review your papers anyway.)

In case you want to set up your own styles, details are included on this page.

In case you don't want to use the Word document or template as a base, use the following to set up your styles (template's style name is in parenthesis):

Page size: Please note that the paper size should be European Standard A4 size (approx. 8.27in x 11.69in). For Americans, this is narrower and longer than the Standard Letter size, which in inches is 8.5 in x 11 in. In Word, go to the Page Setup menu, and under Paper Size select A4 Size.

Margins: 2.54 cms (1 inch) on each of the four sides of the page. Please make sure figures are within these margins.

Page numbers: do NOT include page numbers, these will be added by the publisher.

Font: The Font throughout the document should be Times New Roman.

Font size: Except where indicated otherwise (e.g. Title), point size should be 10.

Paper Title (Title): Centered, no indentation, 10 pt, bold, all caps, spacing before: 20 pt, after: 20 pt.

Authors (Authors): Centered, no indentation, 9 pt, italic, spacing before: 3 pt, after: 12 pt. (authors are not included in this initial submission).

Abstract (Abstract): Justified, 8 pt, Times New Roman, Left Indent: 0.25 in, Right Indent: 0.25 in, Spacing before: 0 pt, after: 0 pt., Line Spacing: Single.

Level 1 Heading (Heading 1): Left alignment, Hanging indent: 0.25 in, 10 pt, bold, spacing before: 20 pt, after: 12 pt. (format: section number <tab> header)

Level 2 Heading (Heading 2): Left alignment, Hanging indent: 0.35 in, 10 pt, italic, Spacing before: 18 pt, after: 6 pt. (format: section number <tab> header)

Level 3 Heading (Heading 3): left alignment, Hanging indent: 0.45 in, 10 pt, Spacing before: 12 pt, after: 6 pt. (format: section number <tab> header)

Level 4 Heading: Left alignment, Hanging indent: 0.5in, 10 pt, Spacing before: 12 pt, after: 3 pt. (format: section number <tab> header)

First Paragraph after Heading (Paragraph after Heading): Times New Roman, 10 pt, Justified, Left Indent: 0, Right Indent: 0, Line Spacing: Single; Spacing before: 0pt, after: 0pt; Style for following paragraph: para.

Paragraphs (para): Times New Roman, 10 pt, Justified, Left Indent First line: 0.25in, Right Indent: 0, Line Spacing: Single; Spacing before: 0 pt, after: 0 pt; Style for following paragraph: para.

References/Bibliography (Reference): Times New Roman, 10 pt, Justified, Left Indent: 0 in, Right Indent: 0 in, Hanging Indent: 0.3 in; Line Spacing: Singe; Spacing before: 0, after: 4 pt.

Figure & Table Captions (Caption): Times New Roman, 8 pt, Centered, Spacing before: 6 pt, after: 6 pt.

Poster Preparation Guidelines

Please note that Poster authors must also submit the final version of their paper for publication in the Proceedings following the guidelines above.

Guidelines

    * Posters should be at most 1.05m high x 0.80m wide, and are to be displayed vertically
    * Adhesive tape will be provided, the author must bring everything else
    * Posters must be prepared in advance: supplies for this purpose will not be provided
    * One of the authors should be at the poster for information and discussion during the time allotted for that particular poster session
    * Each poster should have a heading, giving the title and author's name and affiliation

Suggestions

Posters provide the opportunity to show your work on a one-on-one basis with interested colleagues. You want to attract and hold the attention of the passer-by, so spend time planning and preparing your poster.

Make a mock-up of your display, with typing and printing the size you intend to use. Mount it, back away about two meters and see what impression it makes. Is it easy to read from a distance of one meter?

The contents should be displayed in a logical sequence: e.g. Introduction, results, discussion and conclusions.

Material will have to be read by attendees from a distance of one meter or more. Therefore, large, bold lettering is advised. Be sure that concept maps and other illustrations are legible.

The effectiveness of a poster presentation will be enhanced by adding some color. However, the presentation needs not to be "arty". Ease of reading and good organization is more important than artistic flair.

Submission steps:

Step 1: Initial Abstract and Paper information Submission (closed)

Step 2: Initial Paper as Word document Submission (closed)

Step 3: Final Paper as Word document Submission (open)

For this final submission, use the same "paper id" and "password" that you used for the initial submission. An email will be sent to the contact author acknowledging the receipt of the submission.